FL Filing

Privacy Policy for Florida State Filing LLC

Effective Date: October 4, 2024 – Last Updated: March 12, 2025

This Privacy Policy explains how Florida State Filing LLC (" FSF," "we," "us," or "our") collects, uses, shares, and protects your personal information. Please review this policy carefully. If you have questions or wish to exercise your privacy rights, contact us at [email protected] or (850) 666-5402.

LEGAL AGREEMENT

This Privacy Policy ("Policy") is a binding agreement between Florida State Filing LLC ("FSF," "Company," "we," "us," or "our") and any individual ("User," "Client," "you," or "your") who accesses https://www.flfiling.com ("Website") or uses any FSF services ("Services").

By using our Website or Services, you confirm that you have read, understood, and agree to this Policy. If you do not accept these terms, please discontinue use immediately. FSF may update this Policy at any time. Continued use after changes means you accept the revised terms.

INFORMATION WE COLLECT

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Personal Information

    2 -

    FSF may collect the following personal data:

    • Contact Details: Name, email, phone number, and mailing address.
    • Business Data: Company name, EIN, incorporation details, registered agent information.
    • Payment Information: Billing details, card numbers, and transaction records.
    • Authentication Credentials: Usernames, passwords, and security questions.
    • Government-Required Data: Identification needed for compliance filings.
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    Non-Personal Information

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      We may also gather:

      • Technical Data: IP address, device type, operating system, browser version.
      • Usage Data: Pages visited, referral links, session activity, browsing patterns.
      • Cookies & Tracking: Data from cookies, analytics, and web beacons (see Section 6).

      PURPOSES FOR DATA COLLECTION

      We use your information for the following purposes:

      • Service Delivery

        Business formation, compliance filings, and related corporate services.

      • Account Management

        Registration, authentication, and security monitoring.

      • Billing & Payments

        Processing payments, invoices, and fraud prevention.

      • Legal Compliance

        Meeting state and federal regulatory requirements.

      • Customer Support

        Responding to questions, troubleshooting, and account assistance.

      • Marketing & Communication

        Sending promotional materials and service updates (opt-out available).

      • Third-Party Marketing

        Permitting authorized partners to use your data for business-related offers.

      • Analytics & Security

        Monitoring site performance, detecting threats, and improving service quality.

      DATA SHARING & DISCLOSURE

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      Third-Party Service Providers

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        We may share your data with CRM systems, accounting partners, affiliates, and payment processors for:

        • Compliance, filing, and business registration.
        • Payment processing and fraud detection.
        • Marketing, outreach, and customer engagement.
        • IT security and infrastructure support.
        3 -

        These providers must comply with strict data protection obligations and may only use your data for authorized purposes.

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          Government Authorities

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            FSF may be required to disclose information to:

            • IRS (Internal Revenue Service)
            • Secretary of State Offices
            • FinCEN (Financial Crimes Enforcement Network)
            • Other regulatory agencies as required by law.
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            Legal & Security Compliance

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              We may release personal information:

              • To comply with legal processes, subpoenas, or regulatory investigations.
              • To prevent fraud, cyberattacks, or unauthorized access.
              • To protect our rights, users, or the public in cases of suspected misconduct.

              DATA SECURITY & RETENTION

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              Security Measures

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                We use industry-standard security protocols, including:

                • Encryption: SSL/TLS for secure data transmission.
                • Access Controls: Role-based permissions to restrict unauthorized access.
                • Threat Monitoring: Ongoing audits and monitoring to prevent breaches.
                3 -

                While we take strong precautions, no online system is completely secure. Please use caution when sharing sensitive information.

                  4 -

                  Data Retention Policy

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                    We retain personal data:

                    • As long as needed to fulfill our contractual obligations.
                    • As required by law for financial, regulatory, and tax purposes.
                    • Until an account is closed or a deletion request is processed, subject to legal requirements.

                    COOKIES & TRACKING TECHNOLOGIES

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                    Types of Cookies

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                      We use cookies for:

                      • Essential Functions: Authentication, security, and session management.
                      • Performance Analytics: Tracking site usage and engagement.
                      • Advertising & Personalization: Delivering targeted content and offers.
                      • Third-Party Tracking: Analytics providers such as Google Analytics.
                      3 -

                      Managing Cookies

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                        You can control cookies through your browser settings. Disabling cookies may impact site functionality.

                          USER RIGHTS & CHOICES

                          We use cookies and similar tracking technologies to enhance your experience on our website, analyze website performance, and deliver personalized content. We use the following types of cookies:

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                          Rights Under Applicable Laws

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                            Depending on your jurisdiction, you may have rights to:

                            • Access: Request a copy of your personal data.
                            • Correction: Update or correct inaccurate information.
                            • Deletion: Request removal of your data (subject to legal requirements).
                            • Marketing Opt-Out: Unsubscribe from promotional communications.
                            • Restriction: Limit processing of certain sensitive data.
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                            How to Exercise Your Rights

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                              Submit requests to [email protected]. We may require identity verification before processing your request.

                                PRIVACY POLICY UPDATES

                                FSF may revise this Privacy Policy at any time. If significant changes are made, we will notify you by email, account notification, or website announcement. Please review this Policy regularly. Continued use of our Services after changes means you accept the updated Policy. Where required by law, we will seek your explicit consent before implementing material changes.

                                DISPUTE RESOLUTION & GOVERNING LAW

                                This Privacy Policy is governed by the laws of the State of Florida. Any disputes, claims, or controversies related to data privacy will be resolved through binding arbitration in Tallahassee, Florida, under the rules of the American Arbitration Association.

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                                Class Action Waiver

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                                  You expressly waive the right to participate in class-action lawsuits regarding data privacy. Disputes will be resolved individually.

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                                    Pre-Arbitration Requirement

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                                      Before starting arbitration, you must contact [email protected] with a written description of your issue. If not resolved within 30 days, arbitration may proceed.

                                        CONTACT INFORMATION

                                        For inquiries regarding this Privacy Policy, please contact:

                                        Florida State Filing LLC Doing Business as flfiling.com

                                        113 South Monroe Street

                                        Alliance Center, 1st Floor

                                        Tallahassee, FL 32301

                                        Email: [email protected]

                                        Phone: (850) 666-5402

                                        By using our Website and Services, you acknowledge and agree to this legally binding Privacy Policy.